Physical Records are records that we can touch. They take up physical space, such as records or paper or media such as CDs.

A record is a piece of data or content maintained for a legal purpose. The purpose may be to follow regulations. It may be for an organizational reason, such as proof of a transaction or historical purposes.

Records management involves managing records throughout their lifecycle. Physical records management is managing assets that you can touch throughout the lifecycle.

Here is an overview of the physical records management lifecycle:

• Identify: Decide what is a record and classify it according to the file plan.
• Store: Put the record in the correct location.
• Track Movement: Manage records requests, loans, and track the record’s location.
• Dispose: Approve records for disposal and destroy them.